Please note that in order to hold an Annual Meeting a quorum of 10%, or 115, homeowners must be present in person or by proxy. If you are unable to attend the meeting, please fill out the proxy form and return. If you do not wish to assign your proxy to another person or wish to vote online, please select option 3 on the Proxy form.

The election of two (2) Board of Directors will be held prior to the meeting on the association’s website www.patriotestateshoa.com. Voting will open September 18th, 2024 and conclude on October 8th, 2024. We anticipate releasing results of the election at the meeting on October 9th, 2024. If you cannot attend the meeting and do not wish to vote online, you may complete the proxy. All proxies must be turned in by noon October 9th, 2024, to Heather Smith. No proxies will be accepted after this time. All proxies will be validated.

As voting will take place prior to the meeting, no floor nominations will be taken. Enclosed with the meeting notice you will find a candidacy form. The candidacy form should be completed for each person who would like to run for a position on the Board of Directors. The form must be received by September 14th, 2024, and will soon thereafter be shared with the community. For those candidates that timely submit a form, your name will be placed on the ballot.

We look forward to seeing you at the Annual Meeting of the Association on October 9th, 2024.

Regards,

Heather Smith, CMCA
Community Association Manager